Development RACI matrix.
The Development RACI matrix is a structured spreadsheet used to track and clarify every key action that occurs while a game is moving through AEG’s development process. It outlines who is Responsible, and Accountable, and links the users to the appropriate tools needed, as nwell as providing outline instructions to complete that task. A more detailed breakdown of these instructions is provided in this Wiki.
During the Development stage the assigned Developer is accountable for the overall progress of their title, specific tasks may be owned or approved by other team members across Production, Marketing, Art, and beyond. This framework provides visibility, promotes collaboration, and reinforces accountability across departments as we build each game to its fullest potential.
This is a quick glance summary of all of those that have been designated roles within the RACI matrix as it pertains to all of the key development tasks.
It is important to note that the RACI matrix spreadsheet (and this table) is a template, and certain specialist requirements and asset roles lines may need to be added on a product by product basis. But the principle of how it works should remain the same.
IMPORTANT: Many of the links to documents in this table link to TEMPLATE documents. It is important that when you go to these templates you do not overwrite them, but rather save a product-specific copy into the Google Drive folders that you have set up for your product.
Google Drive file structure can be found here.
| Number | Task | Sub Task | Responsible | Accountable | Consultant | Informed |
|---|---|---|---|---|---|---|
| 1 | Project Management. | Read "What is RACI" | Dev | Dev | ||
| 2 | Find & cost appropriate external assets (typically art director, graphic designer, artists) | Dev | Mark | |||
| 3 | Fill out and submit Contract Asset Forms | Dev | Mark | |||
| 4 | Fill out and submit Cost reports | Dev | Mark | |||
| 5 | Set up RFQ document | Dev | Dev | Kirk/Josh/Mark | ||
| 6 | Check in on budget needs and spend versus projections | Dev | Mark | |||
| 7 | Maintain and update the Creative Brief for the product | Dev/Mark/Kirk/Josh | Dev | |||
| 8 | Create and update a 5 pillars data sheet for Cost of Goods | Dev | Mark | |||
| 9 | Add any new assets to the asset farm | Dev | Dev | |||
| 10 | Recruit External Assets, (Secure Contract, Cost Report template links in rows 5 & 6) - e.g. Graphic Designer, Editor, Rules Writer | Dev | Dev | Kirk/Josh/Mark | ||
| 11 | Keep AEG informed on progress timelines through 6 and 12 weekly progress meetings. | Dev | Mark | Mark, Z, Whitney, Adelheid, Nicolas | ||
| 12 | Playtesting | Create physical prototype | Dev | Dev | Kirk/Josh/Mark | |
| 13 | Organise playtest sessions | Dev | Dev | Kirk/Josh/Mark | ||
| 14 | Communicate feedback and co-ordinate discussions with the designer(s). | Dev | Dev | Kirk/Josh/Mark | ||
| 15 | Online Testing | Put together & Maintain a TTS mod (can use external asset to do this) | Dev/Other? | Dev | Kirk | Josh/Mark |
| 16 | Organise times to playtest and receive feedback from AEG assets on design | Dev/Mark/Kirk/Josh | Dev | Mark, Z, Whitney, Adelheid, Nicolas | Josh/Mark | |
| 17 | Mechanics | Receive and respond to playtest feedback with mechanical updates | Dev/Designer | Dev | Mark/Josh/Kirk | Josh/Kirk |
| 18 | Keep a templating and style guide (game terminology). | Dev/Designer | Dev | Mark/Josh/Kirk | Josh/Kirk | |
| 19 | Maintain outline up to date rules. | Dev/Designer | Dev | Mark/Josh/Kirk | Josh/Kirk | |
| 20 | Marketing engagement | Write marketing text for the back of the box | Dev/Whitney | Whitney | Adelheid | |
| 21 | Help set up appropriate section of the Crowdfunding Plan sheet (Stretch Goals tab, Graphic assets tab) | Z, Ryan, Adelheid, Dev | Ryan | Mark/Josh/Kirk | ||
| 22 | Influencer relationships | Whitney, Dev | Whitney | Dev | ||
| 23 | Graphics & other Design assets | Manage Graphic Design and provide them with the design guide | Dev | Dev | Kirk/Josh/Mark | Josh/Mark |
| 24 | Provide and recieve feedback to AEG on graphic design progress and graphical components.
- 12 weekly presentation to company on the latest version of the game - Upto 1 hour per week time allocation with Kirk - Meetings with Marketing (Adelheid and Whitney) and Licencing (Nicolas) to be scheduled by Developers. |
Dev | Dev | Kirk, Z, Whitney, Adelheid, Nicolas | Josh/Mark | |
| 25 | Provide ideas and brainstorm content for upgraded KS edition of game | Dev/Ryan | Dev | Z, Whitney, Adelheid | Kirk/Josh/Mark | |
| 26 | Finalise ideas on KS deluxe/add on options for Graphics requirements | Dev/Ryan | Ryan | Z, Whitney, Adelheid | Kirk/Josh/Mark | |
| 27 | Deliver high quality brand logo for product | Graphic Designer/Adeleheid/Z | Adelheid | Dev, Designer | ||
| 28 | Deliver high quality graphical components for product | Graphic Designer | Dev | Kirk/Josh/Mark/Z | Josh/Mark | |
| 29 | Ensure that all files are handed off for approval within the AEG standards set for files | Graphic Designer | Dev | Adelheid/Kirk | ||
| 30 | Art Direction | Manage Art Director | Dev | Dev | Josh/Kirk/Mark | Kirk/Mark |
| 31 | Write/create art descriptions and guidelines for project | Art Director | Dev | Josh/Kirk/Mark | Kirk/Mark | |
| 32 | Provide and receieve feedback to AEG on art progress and quality. | Art Director | Dev | Josh, Z, Whitney, Adelheid, Nicolas | Kirk/Mark | |
| 33 | Produce cover and other marketing art | Graphic Designer/Adeleheid/Z | Adelheid | Dev, Designer | ||
| 34 | Rules Writing | Manage Rules Writer | Dev | Dev | Kirk/Josh/Mark | |
| 35 | Write Rules | Writer | Dev | Kirk/Josh/Mark | ||
| 36 | Review Print files after Graphic Design | Writer | Dev | Kirk/Josh/Mark | ||
| 37 | Editor | Manage Editor | Dev | Dev | Kirk/Josh/Mark | |
| 38 | Edit rules (and other necessary components) | Editor | Dev | Kirk/Josh/Mark | ||
| 39 | Proof Print files after Graphic Design | Editor | Dev | Kirk/Josh/Mark | ||
| 40 | Checklist Review | Set up Checklist Review doc | Dev | Dev | Kirk/Josh/Mark | |
| 41 | Schedule Review, recruit reviewers | Dev | Dev | Kirk/Josh/Mark | ||
| 42 | Update RFQ | Dev, Adelheid | Dev | Mark/Josh/Kirk | ||
| 43 | Handoff for Production review - press files pending
Ensure File naming and labelling follows AEG convention |
Dev | Dev | Nicolas | ||
| 44 | Influencer Press File Handoff | Package all INDD & Adobe files. | Graphic Designer | Dev | Kirk | |
| 45 | Move all files to Google Drive for pre-production | Graphic Designer | Dev | Kirk | ||
| 46 | Rename to Production naming conventions | Dev | Dev | Kirk, Adelheid, Dave | ||
| 47 | Move to Production Dropbox - press files pending | Production | Production | Kirk, Adelheid, Dave | ||
| 48 | Pre-Production Prototype | Review physical copy for production errors | Dev | Dev | Kirk/Josh/Mark | |
| 49 | Review physical prototype for ergonomic play issues | Dev | Dev | Kirk/Josh/Mark | ||
| 50 | Production Press File Handoff | Make changes to files based on review | Graphic Designer | Dev | Kirk | |
| 51 | Update RFQ | Dev | Dev | Kirk/Josh/Mark | ||
| 52 | Package all INDD & Adobe files. | Graphic Designer | Dev | Kirk | ||
| 53 | Move all files to Google Drive for pre-production | Dev | Dev | Kirk | ||
| 54 | Rename to Production naming conventions | Dev | Dev | Kirk, Adelheid, Dave | ||
| 55 | Move to Production Dropbox - press files pending | Production | Production | Kirk, Adelheid, Dave | ||
